Google Workspace, previously called G Suite, is a cloud-based productivity suite that helps singles and teams collaborate and communicate simply. One of the features of Google Workspace is features for managing and sharing contacts with other persons of the organization. Here we will learn steps to share Google Workspace contacts and some tips to make the process more efficient.
Step 1: Access the Google Contacts page
The first step for sharing Google Workspace contacts is to access the Google Contact page. For this, open browsers and move to the Google Workspace site. When signed in, press on the nine-dot icon in the upper right corner of the screen and choose contacts from the drop-down menu. It will take us to the Google Contacts page, where we can see and manage contacts. You can also share contacts with a third-party app, like shared contacts.
Step 2: Select the contact group you want to share.
Now select the contact group that you need to share with other team members of the organization. For this, press on the group name in the left-hand column of the screen. If not already come with a contact group set up, make a new one by clicking on the “Create label” button and giving the group a name.
Step 3: Click on the “more” button.
After selecting the contact group there is a need to share, click on the More button on the top right corner of the screen. That will move the drop-down menu with different options.
Step 4: Select “Share.”
In the drop-down menu, choose share. That will bring a dialog box where we can put the email addresses of people needed to share the contact group.
Step 5: Enter the email addresses
Put the email address of the person you need to share the contact group with the dialog box. We can put many email addresses with a sperarting of commas. Also comes with an option for adding a message to an email invitation, helping the receiver to know which group the contact group is for and why we are sharing it with them.
Step 6: Choose the level of access.
Before sending an invitation, there is a need to select the level of access that is needed to provide users. There are 3 levels of access:
- Recipients can view the contact group and contact but not make any changes.
- There is a view contact group and contact in it also makes changes with contacts.
- Recipients come with the same level of access since users of contact groups and add or remove members also make changes with contacts.
Select the level of access that is good for recipients and the motive for the contact group.
Step 7: Send the invitation
When you enter your email address and select access level, press the Send button to send invitations to recipients. The receiver will get an email with a link to the contact group and will need to sign in to a Google Workspace account to access it.
Tips for sharing Google Workspace contacts
- Give contact groups names that are easy to understand and define the objective of the group. It will make it easy for the receiver to know that the contact group is used for certain work.
- Regularly review and update contact groups to make sure that data is accurate and updated. It will avoid any confusion and errors in sharing contacts with others.
- If there is a need to share contacts with the same group of people, use Google Workspace groups.
Google Workspace groups are methods for groups with each other, email addresses, and contact groups for easy sharing and communication. Through making a Google Workspace group, we can quickly share data and collaborate with certain groups of people without manually entering each email address.
How do I export contacts from Google Workspace?
- Move to Google contacts
- Choose these options. single contact, check the box next to the contact name.
- Then, at the top right, click More Action, then Export.
- Back up contacts and choose Google CSV. Save the file and export
Can you share a Google Workspace with someone?
- You can share workspace or tables with other collaborators to work with each other. You can only share with users who have a Google account.
Can I share contacts between two Google accounts?
- Log out of your current account and sign in to another Google account. Move back to Google Contact, press on import in the left sidebar, then choose select file and select the CSV file that was saved.
- Then import for adding contacts to a new account.